University Archives
4/F University Library Bldg.
UP Manila
Pedro Gil. St. Ermita, Manila
Philippines, 1000

Tel. No. (632) 526-5850
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Brief History

Brief History of UPMARD

The University Archives and Records Depository was stipulated in the organizational structure of the University Library (UL) when it was established in 1983. As stated in the University Library Organic Act, 1991, “ The University Archives and Records Depository shall collect, organize and maintain archival and official records including artworks of the constituents university”.  Mrs. Rosvida R. Rosal, the former University Librarian, who serves as the ex-officio university archivist of UP Manila, started the collection and organization of records and materials worthy of preservation. At this point, the university Library has collected some of the archival materials and special collections (theses and dissertations, professorial chair lectures, and some publications of alumni and faculty that are not yet organize in the sense that only inventory of listings has been done. Due to lack of archivist and staff, archival materials were shelved for the time being. No formal organization and management of records has been done to records deposited.    image082

On May 10, 2005, the University Library was tasked by Chancellor Marita Reyes to put the archives in place. In response, the University Librarian created the Task Force Archives composed of librarians with archiving background. The Task Force Archives met last June 2, 2005 and conducted an ocular visit at the University Library, 4th floor where the Archives section is located. On July 11, 2005 it was agreed by the Task Force Archives to name the Archives Section as the University of the Philippines Manila Archives and Records Depository (UPMARD).
Ms. Marybel P. Caasi, UPM College Librarian was assigned to report every Wednesday   to do archival works at UPMARD in 2006.image085

The difficulty of retrieving materials and receiving duplicate copies of documents/files also made confusion to the researchers and to the librarian receiving the reference queries on archives. Thus, Ms. Caasi pursued to study and attend trainings on archives and records management. On her thesis entitled, “The Development of a Prototype Computer- Assisted Archival Program for Academic Archives”, she conducted a survey with the employees who were directly involved with records of the UP Manila. Ocular inspection and observation was also established to picture the current physical set-up, ventilation and storage of UP Manila records/documents in UP Manila creating offices and UPMARD.

At present, there are 60% of the total archival collections of UP Manila are appraised and organized to facilitate the utilization of documentary needs, and to make them available to archives users. Finding aids were provided and published on its portal, The University Library’s Online Catalog may also be used to locate collections that have been processed but whose finding aids have yet to be converted to electronic format.